ChaseDocs
Collect passenger documents. Stop chasing them one message at a time.
One link per traveller, reminders that chase them for you, and AI that checks every passport against your departure date — with the passports landing in your own cloud, never ours.
14-day free trial, no card required. Your passengers’ passports stay in your cloud.
Nusantara Travel
Hi Aisyah, please upload your documents for the 14 Sep departure:
chasedocs.link/r/aisyah-sep14No login needed ✓
Departure — 14 Sep 2026
International passport
Expires before the 6-month mark
Visa photo — 4cm × 6cm
AI verified ✓
Vaccination certificate
AI verified ✓
Right now, every departure lives in a WhatsApp thread.
You ask for the documents in the chat. The passenger sends them one at a time — passport now, photo tomorrow, the bank statement when they remember. Multiply that by forty people on one departure and the thread becomes the filing system.
The thread is the filing system
Documents buried in chat, arriving one message at a time, with no checklist behind them.
No single view of who is outstanding
The visa cutoff closes in and you still cannot answer the only question that matters.
Every follow-up sent by hand
The same reminder, typed again, one passenger at a time, for the third time.
Passports living in a phone gallery
Passenger passports and national IDs sitting in a personal camera roll indefinitely.
So you scroll back to check who sent what. You re-download and re-sort by hand. You send the same reminder for the third time. And a week before the visa cutoff, you still cannot answer the only question that matters: who is still missing something?
A missed passport scan is not a late filing you can apologise for. It is a passenger who does not fly.
You collect in three waves, not one checklist.
Generic document tools assume one request with one deadline. That is not how a departure works, so ChaseDocs lets you run each wave as its own request against the same booking.
At booking
Passport bio page, national ID, name exactly as printed, emergency contact, deposit proof.
Visa processing
Photo to spec, bank statements, employment or sponsor letters, itinerary, insurance.
The heaviest wave, and the one that comes back wrong most often.
Before departure
Vaccination certificates, signed itinerary, anything the consulate asked for late.
It catches the passport that expires four months too early.
Add the departure date to the booking. From then on, every passport uploaded against it is read and measured against the six-month rule — automatically, on upload, before anyone reviews it.
A passport that expires inside the window is flagged with the reason attached, so you can tell the passenger to renew while there is still time. You choose which date the rule measures from: Malaysian umrah operators count six months from the flight date, other destinations count from the return.
passport-aisyah.jpg
Uploaded just now
AI check
Expires less than 6 months after the start date (2026-09-14) — valid through 2027-03-14 is required.
One booking. Forty travellers. One screen.
Add the whole party at once and each person gets their own record, their own checklist and their own link. Send every link in a single action, then track the departure as one row that tells you how many people are still outstanding — without opening forty conversations to find out.
Every traveller's uploads stay attached to that traveller, so nothing gets filed under the wrong name at two in the morning. Group collection is on every plan, including Solo, because it is the job — not an upgrade.
Departure — 14 Sep 2026
40 travellers · visa wave
Aisyah R.
All 5 documents in
Faizal M.
Passport expires too early
Nurul H.
2 documents outstanding
Hafiz A.
All 5 documents in
Your passengers' passports never touch our servers.
Most document tools are the vault. That is their business model, so they will never tell you to keep the files yourself. We will.
Uploads land in your cloud
Connect Google Drive and documents route straight there. The file of record is always yours.
We keep a pointer, not the file
ChaseDocs stores the checklist, the validation result and a reference. Never the document itself.
The AI copy is transient
One encrypted copy is used for the check, then deleted the moment it finishes.
Built for PDPA
Per-traveller access tokens, an audit log, and a timestamped record that you confirmed permission to contact each passenger.
Live before your next departure.
Three steps. No accounts for your passengers, no documents piling up in a chat thread.
- 01
Build the checklist once
Start from the travel document or visa application template and add whatever your destination needs. Reuse it for every departure.
- 02
Send one link per traveller
Add the whole party at once. Everyone gets their own link over WhatsApp; nobody needs an account, an app or a password.
- 03
Let the reminders do the chasing
Follow-ups go out on schedule. You watch one screen showing who is still outstanding, instead of scrolling a thread.
Priced per agency, not per departure.
Based on how many people you are collecting from at once. Every plan starts with a 14-day free trial.
Solo
For independent practitioners.
- 1 user
- Up to 60 people at a time
- WhatsApp + email reminders
- Templates and group requests
- AI checks every document, including passport expiry
Team
For growing firms.
- Multiple users
- Up to 300 people at a time
- Full AI validation and auto-naming
- Custom branding
- Bring-your-own cloud storage
Firm
For high-volume practices.
- High volume — up to 2,000 at a time
- Audit log (PDPA-ready)
- Priority support
- Everything in Team
Prices in USD. Local currency and payment rails coming to more markets.
Questions from agencies.
How is this different from just asking on WhatsApp?
You still use WhatsApp — the link and the reminders arrive there, because that is where your passengers already are. What changes is what happens next. Instead of documents arriving one message at a time across dozens of threads, each traveller gets their own checklist, uploads against it, and you see one screen showing exactly who is still outstanding. The follow-ups send themselves.
Does ChaseDocs check passport validity?
Yes. Add your departure date to the booking and every passport uploaded against it is checked for the six-month rule. A passport that expires inside the window is flagged with the reason, not silently accepted. You set which date the rule measures from, because Malaysian umrah operators measure six months from the flight date while other destinations measure from the return.
Can I collect from a whole tour group at once?
Yes, and it is on every plan. Add the party, and each traveller gets their own record, their own checklist and their own link. You send all of them in one action and track the group as a single row. A forty-passenger departure is one screen, not forty conversations.
Where do the passports end up?
In your own cloud storage. Connect Google Drive and uploads route straight there — ChaseDocs keeps the checklist, the validation result and a pointer to the file, never the document itself. A single encrypted copy is used for the AI check and deleted the moment it finishes. If you would rather not connect storage on day one, a short-retention encrypted bucket is the zero-config fallback.
Is this compliant with PDPA?
Passenger passports and national IDs are regulated personal data under PDPA in Singapore and Malaysia, and under Indonesia’s PDP law. ChaseDocs is built for that: files stay in your own cloud, every request uses a per-traveller access token, actions are recorded in an audit log, and you confirm you have permission to contact each passenger before the first message goes out. That confirmation is recorded with a timestamp. Compliance is still yours to own — this gives you the record to show for it.
What does it cost?
Plans start at $12/month, billed in USD by card, with a 14-day free trial and no card required. Pricing is per agency, based on how many people you are collecting from at once — not per departure and not per document.
Set up your next departure in ChaseDocs.
Build the checklist once, send a link to every traveller, and let the reminders do the chasing.
Start free trial