Collect the whole pack. Stop chasing it across three time zones.

ChaseDocs is a document-collection tool for corporate immigration and relocation firms. You build the pack once, send each person their own no-login link over WhatsApp or email, and automated reminders chase them until it is done. AI checks every upload — including whether the passport is still valid six months past the assignment start date — and the documents land in your own cloud storage, not ours.

No, and it does not try to. INSZoom, LawLogix, Envoy, Tracker and Docketwise manage matters, deadlines, filings and billing. ChaseDocs does the one part they all leave to email: getting the pack in, complete and legible. Two things to be clear about — there is no integration with any of them today, and ChaseDocs files nothing with any authority. It does not talk to MOM, the Home Office or USCIS, and it never will. The only integration is storage, which is where the uploads land.

No — there is no country-specific pack in the box, and that is a deliberate scope choice rather than a gap we are hiding. Document types are data here: you build your EP, S Pass, Dependant’s Pass, Skilled Worker, H-1B or subclass 482 pack once, with your own item labels and your own instructions to the assignee, then save it as a template and reuse it on every case. The nearest thing to start from is the Travel visa application starter, which already asks for the passport, photo, employment or sponsor letter and bank statement.

Yes. Put the assignment start date on the case and every passport uploaded against it is checked for the six-month rule — it must stay valid at least six months past that date. A passport that expires inside the window is flagged with the reason attached rather than silently accepted, so you can start the renewal while there is still runway. This matters beyond the entry requirement: most authorities will not issue a pass that outlives the passport behind it, so a thin passport quietly shortens the pass. Six months past the start date is the rule out of the box, with nothing to configure.

Yes, and you should — a checklist belongs to exactly one contact. Give the assignee theirs and the HR contact theirs, and put both on the same case as a group so you track them together on one row. That separation is worth having rather than working around: HR never sees the family’s birth certificates, and the assignee is never handed the employer’s payroll and registration paperwork. The same mechanism runs a cohort — twenty engineers onto passes for a new regional office is twenty links sent in one action, and it is on every plan including Solo.

PDFs, images (JPEG, PNG, WebP, HEIC), Word documents and Excel spreadsheets, up to 25 MB per file, with no limit on how many files go against one item. One boundary worth knowing in this vertical specifically: full AI verdicts come back on PDFs and on JPEG, PNG and WebP images. Word files, Excel spreadsheets and HEIC photos are accepted and stored, but flagged for a human to read rather than checked — and an assignee photographing a degree certificate on an iPhone sends HEIC by default, so that upload gets through without a verdict.

You reject the item with a note saying what to fix — the seal is cut off, the scan is too dark, it is the wrong page. It goes back on their list the next time they open their link, the upload stays open so they can replace it, and it keeps counting as outstanding so the scheduled reminders keep chasing it without you writing another email. Accepting locks the item, so a document your case manager has already cleared cannot quietly change before filing.

In your own cloud storage. Connect Google Drive and uploads route straight there, into the case folder your team already works from — ChaseDocs keeps the checklist, the verdict and a pointer to the file, never the document itself. A single encrypted copy is used for the AI check and deleted the moment it finishes. This is usually the answer a corporate client’s security review is actually looking for: your subprocessor does not hold their employees’ passports. If you would rather not connect storage on day one, a short-retention encrypted bucket is the zero-config fallback.

Passports, national IDs, family certificates, police clearances and medical results are regulated personal data almost everywhere — PDPA in Singapore and Malaysia, GDPR in Europe, and equivalent laws elsewhere. ChaseDocs is built for that: files stay in your own cloud, every request uses a per-person access token, actions are recorded in an audit log you can view on the Firm plan, and you confirm you have permission to contact each person before the first message goes out, recorded with a timestamp. That last one earns its keep here — the assignee is your client’s employee, not your customer, and being able to show why you were allowed to message them is exactly what the regime asks of you. Compliance is still yours to own; this gives you the record to show for it.

Plans start at $29/month, billed in USD by card, with a 7-day free trial and no card required. Pricing is per firm, based on how many people you are collecting from at once — not per case and not per document. Counting is per person, so a case with an assignee and an HR contact counts as two.